Job Title:
Project Administrator, Capital Programs

Location:
Huntsville, AL

About the Role

We're looking for a highly organized, detail-driven Project Administrator to support a large capital project team in Huntsville, AL. This isn't your typical admin role - you'll be the central point of coordination across project managers, contractors, hiring managers, and functional partners, keeping onboarding, tracking, documentation, meetings, and logistics running smoothly in a fast-paced, multi-stakeholder environment.

If you thrive on organization, enjoy juggling multiple priorities, and want to be part of a growing capital projects team, we'd love to hear from you.

What You'll Do

Meeting & Event Coordination

• Facilitate meeting setup, take notes, and distribute meeting minutes
• Coordinate and support large cross-functional and leadership meetings
• Plan and execute quarterly team-building events and other activities as needed
• Support in-person meetings with A/E firm partners, including occasional travel

Onboarding & Workforce Administration

• Develop and maintain onboarding checklists and materials
• Coordinate with IT, security, facilities, and hiring teams on new hire setup
• Communicate first-day expectations to new contract hires
• Escort new hires through badge and laptop issuance
• Ensure required training and learning plans are assigned and scheduled
• Support contractor lifecycle activities from onboarding through offboarding

Project Tracking & Documentation

• Maintain project SharePoint sites, document libraries, and folder structures
• Maintain project and staffing trackers in Smartsheet
• Support version control, document organization, and governance materials
• Keep project information current, accurate, and accessible to stakeholders

Procurement & Travel Support

• Serve as Concur delegate for travel arrangements, expense reporting, and travel authorizations
• Support ordering of goods and services through Ariba
• Assist with network access approvals
• Maintain office supplies and coordinate ordering as needed

General Project Support

• Support project leadership with status updates, reporting, and organizational materials
• Assist with workspace and office coordination as the team scales toward full onsite presence in Q1 2027
• Other duties as assigned

What You Bring

• 2+ years of experience in an administrative, project coordination, or program support role
• Strong understanding of Microsoft Office Suite
• Excellent communication and interpersonal skills, with the ability to work across multiple stakeholders
• Strong organizational skills and attention to detail in a fast-paced, evolving environment

Nice to Have

• Experience supporting engineering, construction, manufacturing, pharmaceutical, or other large capital project teams
• Experience with SharePoint site administration and document management
• Experience with Smartsheet or similar project tracking tools
• Experience with Concur and Ariba
• Experience with event planning and coordination
• Ability to manage competing priorities across multiple project managers and functional partners

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.